Personnel Logistics Coordinator

Assignment Description

Reporting to the SCM Manager, Material Management. The Personnel Coordinator is responsible to steward the planning and monitoring of personnel movements for the Offshore and Dredging campaigns.  The Personnel Coordinator works collaboratively with both project management and planning teams to create and forecast plans, while providing guidance and solutions in a fast-paced environment with changing priorities.   The position requires a working knowledge of offshore guidelines, and supports contractor management for operations vendors.  Critical to this role are excellent organization skills and exceptional interpersonal skills.

Responsibilities:

• Responsible for developing and maintaining the Personnel Plan to align with project activities.
• Support all personnel movement for the WWRP Marine and Subsea offshore and dredging campaigns.
• Work closely with project team to identify support issues and implement continuous improvement opportunities/recommendations in a proactive manner.
• Liaison between contractor representatives as it relates to contract interpretation and personnel management.
• Support all project planning by maintaining required personnel levels.
• Manage and maintain the master Personnel On Board (POB) register for all vessels
• Conduct daily/weekly review meetings to align and mitigate any personnel management/level issues.
• Work collaboratively with Logistics Department to identify and manage change.
• Provide additional logistics support to the project where required.
• Ensure all personnel adhere to the training and regulatory requirements for offshore travel.

Deliverables

• Ensure all personnel are tracked and monitored on the project POB plans.
• Ensure all personnel meet all training and competency requirements for travel offshore/ to board vessel
• Manage and maintain the master Personnel On Board (POB) register for all vessels
• Develop POB reports for all required project activities

Qualifications:

• Bachelor of Commerce degree or related post secondary education in related discipline
• Minimum 5 years' experience in Oil and Gas Industry or related field
• Familiar with industry specific regulations and standards, ie C-NLOPB, Transport Canada
• Experienced in Contract Management
• Familiar with Offshore Travel Guidelines both local and international
• Strong experience with Microsoft Office

Competencies:

Safely drives results: Consistently supports team members in executing project deliverables while prioritizing safety as part of the planning and organizing of work

Enables agility: Creates common alignment and direction among team members and builds consensus by actively engaging key stakeholders. Able to predict potential challenges and delays and can apply lessons learned to minimize recurring issues.

Communicates with impact: Able to communicate complex information in a clear and concise manner using fit for purpose approach.

Fosters Collaboration: Ensure clear roles and responsibilities and accountabilities and creates a positive and respectful work environment within the team

Enhances Technical expertise: Able to interpret and demonstrate a clear understanding of policies, guidelines and regulatory requirements that are applicable to the project.

Duration
1 Year (With Possibility of Extension)

Location
St. John's, NL